Question 1

Getting Started Guide for Office 365

Accepted Answer

Getting Started Guide for Office 365

Setting up your first meeting rooms for Office 365

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In this article, we'll cover the entire process for setting up Meeting Room displays for Office 365. The first portion of this guide occurs in the Office 365 Admin Portal. So, if you rely on another IT administrator to manage your Office 365 tenant, you'll want to include that person for step 1.

Project Outline:

Create Room Resource Mailboxes in Office 365
Create Meeting Room Displays in Meeting Room 365
Set up hardware in your office

Step One: Create Room Resource Mailboxes in Office 365

The first (and most complicated) step is to create your resource mailboxes in Office 365. Each meeting room in your space will need to be assigned a Resource Mailbox from the Office 365 Admin Portal.

This gives it a unique email address and calendar, which will accept and manage meeting invites on behalf of your room.

${youtube}Setting up

The tricky part is at the end: you will need to perform a password reset to retrieve (or create) a password for each resource mailbox.

An in-depth guide can be found here.

Step Two: Create Meeting Room Displays in Meeting Room 365

Next, you will create your Meeting Room displays in Meeting R

Question 2

Getting Started Guide for G Suite

Accepted Answer

Getting Started Guide for G Suite

Setting up your first meeting rooms for G Suite

In this article, we'll cover the entire process for setting up Meeting Room displays for G Suite. The first half of this process occurs in the G Suite Admin Console. So, if you rely on another IT administrator to manage your G Suite tenant, you'll want to include that person for steps 1-3.

Project Outline:

Create a G Suite Service User Account in the G Suite Admin Console
Create Resource Calendar(s) in the G Suite Admin Console
Share Calendars with your Service User
Set up Meeting Rooms in Meeting Room 365
Set up hardware in your office

Step One: Create a Service User in the G Suite Admin Console

The first step is to create a G Suite service user, which can read your resource calendar data on behalf of Meeting Room 365 (i.e. calendars@yourdomain.com or mr365@yourdomain.com , etc.).

This user will need to be (at minimum) a limited admin, usually a Service Admin.

This process takes place in the G Suite Admin Console, and a detailed guide can be found here.

Step Two: Create Resource Calendars in the G Suite Admin Console

Each meeting room in your space will need to be assigned a **

Question 3

Getting Started Guide for Exchange Users

Accepted Answer

Getting Started Guide for Exchange Users

Setting up your first Meeting Room Displays on Microsoft Exchange

In this article, we'll cover the entire process for setting up Meeting Room displays for Office 365. The first portion of this guide occurs in the Office 365 Admin Portal. So, if you rely on another IT administrator to manage your Office 365 tenant, you'll want to include that person for step 1.

Project Outline:

Create Room Resource Mailboxes in Exchange
Test Exchange Credentials using the Meeting Room 365 app / Exchange
Create Meeting Room Displays in Meeting Room 365
Set up hardware in your office

Step One: Create Room Resource Mailboxes in Exchange

a. Configure a Resource Mailbox

The easiest way to configure a new Resource Mailbox for Exchange 2007–2016 is via Exchange Management Shell. Alternatively, Exchange Management Console (EMC) provides an interface for creating resource mailboxes.

If you're on hosted exchange (Godaddy, Rackspace, etc.), steps may vary.

Follow https://technet.microsoft.com/en-us/library/jj215781(v=exchg.160).aspx to see instructions on creating a Resource mailbox on Exchange 2013/2016.

Alternatively, follow https://technet.microsoft.com/en-us/library/bb124952(v=exchg.141).aspx to see instructions on creating a Resource Mailbox on Exchange 2007/2010.

**b. Configure Resou

Question 4

Customizing your Status Board Display

Accepted Answer

Customizing your Status Board Display

Right now, you can customize the logo, title, and brand color (which all appear at the top of the display).

Additionally, you can choose between a light and dark theme (for the meeting room spaces themselves), and customize the display with custom CSS and translation files (a bit like the meeting room displays).

We also have some options around sorting (either alphabetical or pushing available rooms to the top), and what happens when there are too many rooms to display at once (by default it scrolls through the rooms every few seconds).

Most of these options are available today in the admin portal, and can be configured using a GUI. However, during development, many of these features are implemented first via a URL change. So, I will document those here as well for early users:

demo=1
Shows dummy data for demonstration purposes

brandColor=ffaa00
Lets you set the brand color via URL param. This is an RGB hex code (similar to what is used on the web). This can also be set in the admin portal.

logo=https://mydomain.com/logo.png Lets you set the URL to your logo. This can also be set in the admin portal.

locationKey=mainoffice
This lets you set a location key, similar to a room finder key, which limits the number of rooms which will appear on your status board

Question 5

How to Add a new Status Board Display

Accepted Answer

How to Add a new Status Board Display

The Status Board Display allows our users to mount a TV display which helps their employees and guests find available rooms or rooms near their current location.

In order to set up a Status Board Display, simply do the following:

Go to “https://admin.meetingroom365.com/” and login using your Meeting Room 365 Admin Portal credentials.
Click on Add New Display. In case your web browser isn’t maximized, you may need to click on the button in the upper-left part of your dashboard to show the Add New Display option.
Select Status Board Display for the display type, give it a name and click on Create Display.
Once the Status Board Display is created it will appear under Status Board Displays.
Click on the display thumbnail to edit the display, and when you're ready to deploy, click on View Display and copy the URL provided.
You can use this Display URL to set up your Status Board Display on any device with a web browser.

We recommend Google Chromebit (by Asus) for the easiest setup, but you can also set your Status Board Display on any TV using a variety of Windows/Mac devices.

If you have any questions or concerns in setting up your Status Board Display,

Question 6

iPad / iOS Setup Guide

Accepted Answer

| This guide covers device setup after you have installed and configured the Meeting Room 365 app. If you have not yet gotten to this step, check out our Getting Started Guides.

Provision Tablets

First, you will need to setup your iPad to act as a meeting room display.

Setup display to Never Lock

Navigate to Settings, and select Display & Brightness. Next, adjust the brightness to your desired level, and set “Auto-Lock” to “Never”. This will prevent the display from powering off when idle.

Optionally, you may want to lock orientation by swiping up from the bottom of the screen and enabling lock orientation.

Enable Guided Access Mode

Next, you’ll enable “Guided Access mode”. This locks down your tablet so it can be used as a Kiosk. From the settings menu, click General, and then Accessibility.

Next, scroll to the bottom, and click “Guided Access”.

Next, enable Guided Access, and (optionally), set a passcode. This will require a passcode to unlock your device from Kiosk mode. Note: this is a separate passcode than your tablet

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